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Clinical Trial Budget Costing Tool

The costing tool is a spreadsheet to assist in the process of study costing for research being conducted by NSW Public Health Organisations.

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In 2017, the Office for Health and Medical Research (OHMR) initiated a project to develop a standard Budget Costing Tool (‘the Tool’) for clinical trials. In partnership with Sydney Local Health District (SLHD), the Tool was built and validated, using as a model the successful UK National Institute of Health Research budget costing tool. This work was undertaken as part of the wider initiative with Advanced Health Research and Translation Committees (AHRTCs) and Centres for Innovation in Regional Health to streamline the governance process for clinical trials through the development of clinical trial support platforms within the AHRTCs (the Clinical Trial Support Unit Project). At the Clinical Trial Support Unit presentations, we confirmed that SLHD and OHMR  worked  together to develop and validate a Budget Costing Tool which is available for use.

  • Clinical trials budget costing tool template

    XLSM - 331 KB

Purpose

The Tool was developed to:

  • provide a consistent framework and methodology for cost calculations
  • support swift local site budget negotiation and study set-up
  • support full cost reimbursement of industry studies
  • ensure that departments conducting studies have an accurate picture of the financial implications when conducting a clinical trial so that decisions can be made based on sound information
  • support a proposed policy change that will require all clinical trials to make use of a budget costing tool as part of the set-up process.

Staff consulted

Consultation was undertaken across the health system for preparation of the Tool. The following staff were consulted:

  •  Merela Ghazal, Research Business Manager, Clinical Research Centre, Sydney Local Health District
  • Louise Ford, Clinical Trials Business Manager, Clinical Research Centre, Sydney Local Health District
  • Virginia Turner, Manager, Concord Research Office, Sydney Local Health District
  • Maree Larkin, Research Governance Officer, RPAH Research Ethics and Governance Office, Sydney Local Health District
  • Dr Janet Macpherson, Development Manager Cell & Molecular Therapies, RPAH, Sydney Local Health District
  • Kylie Becker, Research Governance Officer, Northern Sydney Local Health District
  • Maria Mury, Research Governance and Compliance Manager, Northern Sydney Local Health District
  • Amy Boland, Clinical Research Manager, Clinical Research Centre, The Sydney Children’s Hospitals Network
  • Nisha Berthon-Jones, Clinical Research Manager, Sydney Children’s Hospital, Randwick, The Sydney Children’s Hospitals Network
  • Sandra Lowe, Clinical Research Manager, Sydney Children’s Hospital, Randwick, The Sydney Children’s Hospitals Network
  • Kelsey Dobell-Brown, Manager – Clinical Trials Support Unit, South Western Sydney Local health District
  • A/Prof Meera Agar, Director of Palliative Care, Staff Specialist Palliative Medicine South Western Sydney Local Health District, and Staff Specialist – Research South Western Sydney Local Health District Palliative Care Service Clinical Trials Director, Ingham Institute of Applied Medical Research
  • Mr. Mark Smith, Research Development Manager, Western Sydney Local Health District
  • Dalia Younan, Finance Manager, Research & Education Network, Westmead Hospital, Western Sydney Local Health District
  • Kellie Hansen, Research Office Manager, Western Sydney Local Health District
    • Margaret Piper – Research Governance Officer, Western Sydney Local Health District
    • Sharon Lee, Clinical Trials Manager, Research & Education Network, Western Sydney Local Health District
    • Helene Abouyanni, Director of Operations, Research & Education Network, Western Sydney Local Health District
    • Vicky Wegner, Clinical Trials Manager of the Crown Princess Mary Cancer Centre
    • Penny Mahairas, Executive Officer, Research Office (Ethics), Nepean Blue Mountains Local Health District
    • Gina Oliver, Research Governance Officer, Research Office, Nepean Blue Mountains Local Health District
    • Deborah Adrian, Executive Officer (Ethics), Research Support Office, South Eastern Sydney Local Health District
    • Rosemary Carney, Research Governance Officer/Project Coordinator, NSW Ambulance
    • Nicole Gerrand, Manager, Research Ethics and Governance, Hunter New England Local Health District

    Please note: Details reflect position at time of consultation.

Updated 4 months ago